Planning meetings and webinars

With your UZH Zoom account, you can host meetings with up to 300 participants.
The standard package covers most needs. If you are planning larger events, please read 

• Licenses for more than 300 participants

Note: You can find the differences between meetings and webinars in the comparison table underZOOM-Meeting vs. -Webinar

1. Get familiar with the features:
   Use the official Zoom tutorials or try out test meetings.
2. Run practice sessions:
   Create trial meetings or webinars to become familiar with features such as video, screen sharing, or polls.
   
   Tip: You can also use a second device (e.g., a smartphone) to simulate the participant view.

You can schedule meetings using the Zoom Workplace app or the Zoom website. The app provides all standard features, while the website offers additional advanced options.

• Zoom website

Procedure

1. Open the Zoom app and select «Schedule».
2. Enter the topic, date, and time.
3. Under Video, choose whether the camera should be activated when the meeting starts.
4. Under Calendar, we recommend using the Outlook calendar.
5. In «Advanced Options», you can configure additional settings:
   • Mute participants upon entry: Recommended.
   • Only allow authenticated users to join: Increases security but requires all participants to sign in with a Zoom account.
   • Automatically record meeting: Cloud recordings often provide better quality.
   • Add alternative hosts: Enter the Zoom address of other UZH users who should be able to start or help host the meeting.
6. You can find your scheduled meetings in the app under the «Meetings» tab.
   • There you can use «Copy Invitation» to copy the invitation text for sending via email.
7. Information about SIP/H.323 connections (Cisco, Polycom, etc.) can be deleted if you do not expect participants using these systems.

Requirement: A webinar license must be assigned to your account:

• Licenses for more than 300 participants

Procedure

1. Open the website: https://uzh.zoom.us/webinar/list

2. Click “Schedule a Webinar.”

3. Enter the title, description (optional), and date/time.

4. Configure video and audio settings as well as hosts and panelists:

   • Video: Enable video transmission for the host, co-host, and panelists.

   • Audio: Only computer audio is available (telephone audio is currently disabled).

5. Select webinar options:

   • Questions and Answers (Q&A): Using Q and A in a Zoom webinar

   • Only allow authenticated users to join: Increases security but requires a Zoom login.
     (Login with an external Zoom account is still possible.)

   • Automatically record webinar: Cloud recordings are recommended.

   • Add alternative hosts: Enter the Zoom addresses of other UZH users.

6. Click “Schedule” to save the webinar.

7. Select “Copy Invitation” to send the invitation link and access details (e.g., via email or OLAT).

8. Scheduled webinars can also be found in the Zoom app under the “Meetings” tab.

Further information

• Zoom Support: Video Webinar

Not sure whether you need the normal campus license or a special webinar license? We have compiled the most important differences for you:

*Note: If the host or alternative hosts enable Allow to talk for an attendee, they will be able to unmute and mute their microphones on their own.