In the area of finance and accounting, the standard SAP solutions for finance (FI), controlling (CO), asset management (AA), and the project system (PS) are used. In addition, UZH has various in-house developments in SAP or special solutions integrated into SAP.
In the form of the Creditor Workflow (KWF), the University of Zurich has an electronic invoice processing system that enables the efficient and high-quality processing of all supplier invoices.
All invoices are scanned centrally in the accounts payable department and, based on the reference data, forwarded electronically for material and formal verification and financial release. Thanks to the clear assignment of responsibilities, the invoices are immediately forwarded electronically to the right person. The respective processors are informed by e-mail about new invoices to be processed and receive the link to the invoice in the UZH web portal Business Applications. In this way, the creditor workflow enables invoices to be processed regardless of location, e.g. from home or on a business trip. After all of the necessary approvals have been issued, payment is automatically triggered.
Since November 1, 2018, UZH suppliers have been successively enabled to transmit structured invoice data electronically, which is known as electronic invoicing.
This will replace the comparatively slow and error-prone processing of paper invoices with an efficient electronic procedure. The lead time of the entire invoice processing procedure can thus be significantly shortened.
MIRA (Management Information, Reporting and Analysis) is a platform available at UZH, offering simplified access to financial, personnel and student figures and the corresponding evaluation options.
The data provided is standardized and comparable, where appropriate. The calculated key figures already take into account specifics from the individual areas and thus simplify their use. Reporting is thus more consistent and transparent. The regular, automated distribution of reports is also possible with MIRA.
The planning process of the financial budget is supported by Allevo at UZH. Allevo is an Excel-based toolset that is fully integrated into SAP as an add-on. It enables decentralized planners to enter their planning figures directly into SAP via the Excel front end. The entire planning process can be tracked and controlled via the status management system integrated in Allevo.
For those individuals with financial responsibilities who do not have direct access to SAP, standardized reports are available through the Business Applications Web Portal to provide them with the information they need.
The following reports are available:
With Yokoy, a modern digital solution for processing credit card and expense settlements is available at UZH. Yokoy enables the digital end-to-end process from the recording of an expense to its approval and booking in SAP. The processing is paperless in a simple and intuitively controlled application.
The use of Yokoy will be made possible for all UZH employees by the beginning of 2024.